Dental office meeting agenda template full#

The rest of the staff must be on time, participate, have a positive attitude, and offer solutions.

The doctor’s role is to review the agenda, listen actively, and have positive body language. No more gripe sessions, just action meetings. It’s a lot of fun to look back on your tasks and how things got done. If they aren’t completed by the due date, find out why and reset the due date. The Action Plan follows tasks that need to be done, who is responsible for doing them, and when they are completed. You measure the success of your meetings, even if they are small, by tracking when tasks are completed. The Action Plan is key for celebrating success. Everyone on the staff, except the doctor, takes a turn at these positions. The notetaker will take minutes so anyone missing the meeting can stay informed. They decide if an item takes too much time to shelve it for another meeting.

Dental office meeting agenda template full#

The facilitator’s role is to ensure the agenda is full and that you stay on time and on task. Add a facilitator, notetaker, and action plan to your meetings, and you’re set. If you start with an agenda and everyone adds to it, you have a foundation for your meetings. The biggest complaint I hear from staff about meetings is that they are a waste of time and become gripe sessions.

My office meets weekly during the hour before lunch, it’s not a prime appointment time, and we can have a more extended meeting with lunch included if needed. A breakfast meeting before the workday starts might be a good option. Put a sign at your front desk and turn off the phones. You want a time when all the staff can be present without interruptions. But the offices that have meetings find that they are more productive. Most dental practices do not make time for meetings, fearing it will cost them production. Some offices have weekly meetings some do quarterly meetings. Taking time to deal with the “speed bumps,” great solutions can be found while issues are minor. Meetings are a great way to address issues that snowball into major ones, which can be why team members leave the practice. A meeting involves communicating with the dental team, making sure everyone has information on new products, procedures, and systems. In reality, meetings are the most essential part of a successful practice. Meetings are a dreaded word in most dental practices.